Publishing a tournament and the five statuses
Draft, Published, Ongoing, Completed, Cancelled — what each status opens and locks, and the checklist to run before you press publish.
Updated 9/27/2026
Manage → Settings → Status. The status decides how the tournament appears to athletes — and it also decides what you can still change.
The five statuses
Draft
Only the organising body sees it. Not visible publicly, not taking registrations.
Published
The tournament is public and takes registrations according to each category's settings.
Ongoing
The tournament is live — it appears under matches in progress and referees score normally.
Completed
Results are final. Referral commission opens for referrers to withdraw.
Cancelled
The tournament is not happening and no longer appears in the list of open tournaments.
Run through all five before publishing
At least one category. A receiving account chosen. Correct playing dates and registration deadline. All three cover image ratios. Rules written. Missing a category or a receiving account are the two costliest mistakes — the tournament appears but nobody can register, or the money flows to the wrong place.
«Completed» locks every path that writes results
From that moment nobody can edit a score, a walkover, the teams in a slot or a court assignment — except Superstar administrators and the tournament's Head Referee. Reading stays open as usual. This is also the moment referral commission opens for referrers to withdraw, so be sure the results are right before you press it.
Cancelling does not refund automatically
Switching to «Cancelled» only removes the tournament from the list of open ones. Refunding the athletes still has to be handled separately in the registration management screen.
Frequently asked questions
I can't change the status?
It needs the «Edit information» permission. The screen states plainly: «Only someone with permission to edit information can change the status».
What happens if I forget to switch to «Ongoing»?
The tournament does not appear under matches in progress, so viewers have trouble finding it. Referees can still score if the category has «Open scoring» — the two switches are independent.
I pressed «Completed» by mistake — what now?
You can switch it back, but do it immediately. Referral commission has already opened for referrers to withdraw, and if someone manages to withdraw, that amount cannot be reclaimed automatically.
Does pulling back from «Published» to «Draft» delete the registrations?
No. The entries and the money collected stay exactly as they are; the tournament just stops appearing publicly. If you want to stop for good, you still have to handle refunds entry by entry.
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